Research and Funding

Electronic Submission of Administrative Supplements

June 13, 2012


NIH published a notice and a funding opportunity for administrative supplements to ongoing awards. The announcement now allows Administrative Supplement requests to be submitted electronically when the parent award’s activity code has transitioned to electronic submission and provides detailed instruction on the two kinds of electronic submission possible. Administrative Supplements to ongoing awards whose activity code has not yet transitioned to electronic submission (largely program projects and center awards) must continue to submit on paper using the PHS 398 form. And, though electronic submission is possible for other awards, all awards may still submit via paper using the PHS 398 form. Administrative Supplements to promote diversity in health-related research and to support re-entry into biomedical and behavioral research careers have been published now.

For research awards (e.g., R01, P01, U01, U19, R03, R15, R21, R33, R34, R37) the National Institute on Aging (NIA) continues to accept Administrative Supplement applications to cover expenses pertaining to emergencies, or unpredictable cost changes, or to exploit an unexpected opportunity that fits within the funded scope of the work, or to take advantage of a new technology, or to cover unanticipated institutional increases in salaries. Administrative Supplements to Center awards (P30, P50) are also available for similar purposes. Only under exceptional circumstances are Administrative Supplements available for other kinds of award (training, fellowships, career development, scientific-meetings, and education- and resource-related activities). However, NIA stresses that funding for Administrative Supplements is very limited and strongly encourages investigators to contact their Program Officer prior to submitting the Administrative Supplement to check on available funds for the award. Investigators seeking support for Administrative Supplements to promote diversity in health-related research or to promote re-entry into biomedical and behavioral research careers should contact Dr. Chyren Hunter, the NIA Training Officer.

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